Conference Planning & Management
- Event design & overall coordination
- Timeline & committee support
- Vendor coordination & budget planning
- Operational oversight
Specialized Design & Delivery Solutions
We provide complete event management services or customized operational support for selected components of your event.
International Congresses
Professional Conferences
Academic Conferences
Hybrid Events
Virtual Conferences
Symposiums
Training Programs
Multi-Day Gatherings
Full-Service PCO Capabilities
Professional solutions for seamlessly managed conferences and congresses.
Registration & Participant Support
- Custom registration systems
- Participant communications
- Payment tracking & reporting
- Dedicated help desk support
Hybrid & Virtual Production
- Unlimited parallel breakout rooms
- Ballroom events for 1,000+ attendees
- Zoom Events management & livestreaming
- Recording, replay & speaker support
Translation & Accessibility
- Automated & translated captions in expanded languages
- Dedicated audio channels & custom language channels
- AI-powered Voice Translator for real-time spoken audio
- Simultaneous live human interpretation
Scientific & Program Support
- Abstract management
- Presenter coordination
- Program building & scheduling
- Session logistics
Marketing & Communications
- Conference websites
- Targeted email campaigns
- Social media & speaker promotion
- Custom graphic design
Sponsorship & Exhibitors
- Sponsor coordination
- Exhibitor management
- Virtual exhibit halls
- Sponsor visibility strategies
Entertainment & Community
- Networking events
- Virtual receptions
- Live musicians & performance events
- Community-building experiences
Conference Event App
- Full schedule & interactive program
- Presenter & session profiles
- Sponsor & exhibitor showcases
- Real-time updates & attendee resources
On-Site & Destination Logistics
On-Site Operations & Event Management
Comprehensive destination management, local coordination, and administrative support for flawless execution on the ground.
On-Site Conference Management
Venue coordination, room allocation, setup, signage, participant flow, catering liaison, local providers, on-site supervision, and troubleshooting.
Local Coordination & Destination
Collaboration with local committees, venues, and suppliers, including advance planning visits and venue walk-throughs when needed.
Conference Materials & Supplies
Coordination and procurement of printed programs, badges, folders, directional signage, and essential conference supplies.
Financial & Administrative
Budget coordination, contracts, correspondence, procurement, documentation, reporting, and ongoing administrative management.
Speaker Preparation & Support
Dedicated assistance and technical briefings for presenters, covering in-person, virtual, and hybrid delivery formats.
Engagement, Evaluation & Analytics
Participant experience design, real-time feedback, digital evaluations, data tracking, and post-event engagement reporting.
Recording & Post-Event Access
Coordination of high-quality session recordings and organized post-conference access for registered attendees.
Pre & Post-Conference Programming
Organization of online warm-up events, pre-conference symposiums, orientation sessions, and post-event activities.
Travel, Lodging & Excursions
Coordination of attendee travel information, hotel room blocks, local transfers, guided excursions, and destination logistics.
Infrastructure Solution
Tele'Drama Virtual Center
A fully equipped virtual event infrastructure available as part of our conference services or as a stand-alone solution.
Opportunities to rent a well-equipped virtual space and technical support services for your event(s).
Virtual Space & Infrastructure
The Tele’Drama Virtual Center provides well equipped virtual space and technical support:
- Unlimited parallel rooms: For parallel events for up to 300 participants.
- Ballroom Facility: Designed for large events with 1,000+ participants.
Translation & Accessibility
Back-end simultaneous live translation can be provided for up to 25 custom languages in all meeting rooms.
All meeting rooms and breakout rooms are equipped with translated captions for 40+ languages: Chinese, Dutch, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Ukrainian.
Dedicated Technical Support
Need to offer an online workshop, training, or a big event, but not completely comfortable hosting it on Zoom or need technical support so you can focus on your presentation?
We host it at our Tele'Drama Virtual Center and provide well trained, experienced, and friendly associates to assist you!
Entertaining Program for Your Event
Many in-person conferences and symposiums offer an evening for entertainment, dancing, networking, and getting to know each other. Our team has years of experience offering these events in the virtual space with live musicians, dancers, and interactive activities to create an unforgettable experience for your audience.
Frequently Asked Questions
Can you incorporate sponsors into my virtual or hybrid event?
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Do you handle registration?
Yes, we do.
Can my attendees network virtually?
Back-end simultaneous live translation can be provided for up to 25 custom languages in all meeting rooms.All meeting rooms and the breakout rooms are equipped with translated captions for 12 languages: (alphabetically) Chinese, Dutch, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Ukrainian.
Planning a Conference, Congress, Symposium, or Hybrid Event?
Schedule a consultation, request a demonstration, or receive a customized proposal tailored to your needs.